Optimus Advisory Group as a Registered Investment Advisor is covered under the definition of a “financial institution” under the Gramm-Leach-Bliley Act, (“The Act”) and in conjunction with the state privacy rules. These privacy rules require every broker, dealer, investment company, and registered investment advisor to adopt policies and procedures reasonably designed to safeguard customer records and other nonpublic consumer information.
Optimus Advisory Group utilizes information that you provide in order to provide you with the services and information you request and it is our goal to deliver the best possible service to you, while guarding against any real or perceived infringements of your rights of privacy. The types of information the we may collect during the normal course of business may include: Information provided in applications, forms, and provided either verbally or in writing, and include but are not limited to your name, address, phone number, account information, social security number, employment, assets, income and debt; information about your transactions, accounts, balance information; trading activity, parties to transactions; Information from other outside sources, medical and beneficiary information (relating to insurance issues), conversations between clients and Advisory Representatives, and any other information deemed to be nonpublic personal as defined by the Act and by state privacy rules.
Optimus Advisory Group realizes that providing personal information is an act of trust and takes the issue of protecting privacy seriously. Optimus Advisory Group values clients’ trust and confidence and will never sell or share nonpublic personal information obtained from consumers or clients. All information provided by clients to Optimus Advisory Group and information and advice furnished by us to clients, shall be treated as confidential and shall not be disclosed to unaffiliated third parties, except as permitted by clients with written authorization, by application to facilitate the investment advisory services offered by Optimus Advisory Group via an unaffiliated financial services provider, to a supervising entity or as required by law or by any regulatory authority to which we or our associated persons may be subject.
For example, we may be required to turn over information in order to cooperate with law enforcement authorities and/or securities regulators. Optimus Advisory Group limits access of nonpublic information to only those who require the information for the delivery of advisory or administrative services and who have been educated about and have signed an acknowledgement of our privacy policies. Our policy to protect client information extends beyond the termination of the client agreement.
Additionally, we maintain a secure office and computer environment to ensure that your information is not placed at unreasonable risk. We do not provide your personally identifiable information to mailing list vendors or solicitors for any purpose.
Personally identifiable information about you will be maintained and protected during the time you are a client, and for the required time thereafter that such records required to be maintained by securities laws (5 years) and thereafter will be safely destroyed via in-house shredding or a secure shredding services.
If consumers provide us with nonpublic personal information but do not become clients, we may keep this information securely on file for up to a year before shredding in-house or via a secure shredding service, depending upon the nature of the information and the likelihood of engagement.
Clients are encouraged to discuss any questions regarding Optimus Advisory Group’s privacy policies and procedures directly with Paul D. Hewitt, Chief Compliance Officer of Optimus Advisory Group.